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When pursuing postsecondary education or an employment opportunity, students may be required to provide a letter of recommendation. A recommendation letter needs to be well-written. It should highlight not only their abilities or skills but also their personality traits. This will show that they are well-qualified for a job or a college education. If a student has asked you to write a recommendation letter, apply the following guidelines:

Inquire About the Student’s Academic Background

To begin, request a list of your student’s academic accomplishments, grade point average, and social activities. Inquire about the college, program, or career they’re seeking to pursue. This knowledge will enable you in personalizing the recommendation letter or position they are looking for. When writing the letter, keep in mind that you are not only a spokesperson for the student, but are also supporting as well as highlighting their achievements.

Request a copy of your student’s resume, if they are seeking a career. This will allow you to learn more about their academic or professional experience. Also, ask for a copy of the job description to determine how the student will be beneficial to the company. If they are pursuing a college education, ask the student to provide a copy of their personal essay. You may also want to set up a time with the student, to discover their goals and aspirations. In the letter, you can express your thoughts on this information.

Write Your Letter in the Appropriate Format

Correctly addressing the recommendation letter ensures that it reaches the intended recipient. It also makes it appear more individualized to the recipient. Inquire with the student about the person to whom the letter should be written, as well as their position in the application process. You can address it to a recruiting manager, program coordinator, or director of a program in your letter. If there is no specific person to whom you should address the recommendation letter, send it to the human resources department or admissions office.

A Brief Description of Yourself and Your Credentials

It provides a valuable perspective about the student to the admissions board or potential employer. You should state your credentials and the role you play in the student’s life. Include your employment position, as well as the discipline you instructed the student. You might also mention your role in an extracurricular activity in which the student participated, especially if you’ve never taught them before.

Wrap Up Your Letter

Complete the recommendation letter by reiterating your endorsement for the student’s capabilities. Be sure to emphasize that you will remain available if there are any additional questions. Include a few ways for people to get in touch with you, including an email address and phone number. This will demonstrate to the business or institution that you are confident in the student’s talents and completely support them.